1. Grants are to be used for their specified purpose
The funds granted are tied to a particular purpose. Beneficiaries undertake to use the funds granted or financial donations of any other nature pursuant to the grant agreement only for the approved project or sub-project. Any changes to content, deferment of deadlines, changes to participants, etc., must be discussed with us. We must be informed at once of any planned changes, as any change may result in the right to agreed funding being forfeited. Where changes are made to a project, continued funding of it is conditional on our renewed agreement in writing. Should changes to a project not be approved, we reserve the right to withhold payment of the funds originally agreed or to claim back from the beneficiaries any funds already paid out.

2. Repayment of grants on cancellation of a project
Should a project not go ahead, we reserve the right to claim back from the beneficiaries any funds already paid out. Where a project is cancelled or otherwise not implemented, the beneficiaries undertake to repay to us the funds already transferred to them, without being requested to do so, and to inform us promptly and in writing of the reason for the cancellation.

3. Grant agreement
A grant agreement is concluded where the amount of the funding exceeds CHF 10,000 per year. For educational grants a grant agreement is always concluded , even if they amount to less than CHF 10,000 per year. By signing the grant agreement with legally binding effect, participants declare their consent to the Stanley Thomas Johnson Foundation’s conditions for grants. The original copy of the grant agreement is to be signed and returned to the Foundation within two weeks of receipt.

4. Confirmation of receipt of credited payment
Beneficiaries must confirm receipt of any payment by e-mail within 10 days.

5. Instalments
Beneficiaries accept that the grants are paid out on instalments. The dates on which the instalments are paid are set out in the grant agreement. No instalments are paid until the beneficiaries have discharged all their obligations to the Foundation.

6. Communication
Beneficiaries undertake to mention the support received from the Stanley Thomas Johnson Foundation when discussing their project in the media (both on- and off-line). Projects supported by the Foundation are to display its logo and name. The logo can be downloaded from the “Downloads” area. The use of our name and the positioning of the logo must make clear which project or sub-project we are supporting. Images and film material sent to the Stanley Thomas Johnson Foundation as part of the application or reporting process may be published on the website without any indication of the source.

7. Reporting
Beneficiaries must regularly report to the Foundation on the progress of their project. Where a single grant is made, they must submit a final report on the project no later than three months after its completion, without being requested to do so. This must be done in accordance with the information sheet on final reports. Where projects run for more than one year, additional written interim reports must be submitted in accordance with the grant agreement.

8. Final statement of account
A detailed final statement of account must be attached to the final report. It must be based on the budget plan accompanying the application and must make it possible to compare actual expenditure with budgeted expenditure.

9. Publications by the Stanley Thomas Johnson Foundation
Beneficiaries must declare their agreement to public reports (both on- and off-line) by us about the project and the institution. In the “Educational grants for individuals” support sector, reports are anonymised and agreed with the beneficiary before publication.

10. Exclusion of liability
Liability for the content and conduct of projects and events rests exclusively with the beneficiaries.

11. Data protection
The protection of personal data is important to us. For that reason, we comply in everything we do with the applicable legal regulations on the protection of personal data and on data security. We will collect, process and use personal data made available to us only for the purposes expressly stated in the data protection notice or communicated by other means, and likewise in instances in which such collection, processing or use

• is directly related to the original purpose for which the personal data was collected.
• is necessary for the purpose of preparing, negotiating or fulfilling a contract.
• is made necessary by legal obligation or by an official or court order.
• is necessary to establish or protect a legal claim or for defence against a legal action.

Data from individuals and organisations funded by the Foundation: The e-mail system and the optimy search management software are used to manage internal professional communication with individuals and organisations funded by the Johnson Foundation. Data of individuals and organisations of which employees become aware in the course of their work for the Foundation (and which are not publicly accessible) are considered business secrets and may therefore not be disclosed to nor made accessible to third parties.

Exceptions: The initials of the individuals funded by us, the name of the educational/vocational training programme and the amount granted may be published in the annual report. The names of organisations and funded projects as well as the amount granted may also be mentioned in the annual report.

Sensitive personal data may not be stored (including religious/political views, criminal or social measures, health data). The data protection officer carries out spot checks at least once a year and deletes non-compliant content.

Retention: Personal data of funded persons and organisations will be retained for the statutory period of 10 years and then destroyed.

Statistical processing may only be carried out in anonymised form.

According to the Swiss Data Protection Act, data collected for the purpose of registering for events is not included in the data collections that must be reported.

Applicants have the right to view the personal data stored by the Foundation at any time.

12. Obligation to report changes to the terms of the agreement
All changes made by the beneficiary to the conditions of the grant as originally agreed must be notified to the Stanley Thomas Johnson Foundation immediately. This requirement relates specifically to:

• Changes of address
• Material changes affecting the planned budget and/or financing of the project (e.g. contributions from third parties, grants for study provided to recipients of individual educational grants by the canton or by other foundations)
• Changes to the personal circumstances (i.e. income and assets) of recipients of individual educational grants